Preparation of list of Government employees due for retirement.―

Every Head of Department/Head of office shall have a list prepared every six months, that is, on the 1st January and the 1st July each year of all Government employees who are due to retire within the next twenty four months of that date.

In the case of a Government employee retiring for reasons other than by way of attaining the age of superannuation, the pension sanctioning authority shall inform the Principal Accountant General (Accounts & Entitlement), Haryana of the fact of such retirement and shall forward his pension papers soon after the order of retirement.

When a Government employee retires from service, an office order shall be issued by 7th of the retiring month specifying the date of his retirement and a copy of every such office order shall be forwarded immediately to the Principal Accountant General (Accounts & Entitlement), Haryana.

Stages of preparatory work for pension papers.―

Every pension sanctioning authority shall undertake the work of preparation of pension papers in Form Pen-3 two years before the date on which a Government employee is due to retire on superannuation. The pension sanctioning authority shall divide the period of preparatory work of two years in the following stages, namely :-

First Stage Verification of service, emoluments and making good omission in the service book.
Second Stage Obtaining Form Pen-2 from the Government employee concerned
Third Stage No Due Certificate
Fourth Stage Forwarding of pension papers to the Principal Accountant General (A&E), Haryana.