For the smooth functioning of administrative work of the staff and officers of this office, there are 4 Administration Sections. Distributions of work among the Administration Sections are as under:

Section I:-

  • Maintenance of permanent and regular events registers in respect of gazetted and non gazetted staff.
  • Deputation of staff to outside offices and connected correspondence and returns, etc.
  • Recruitment of Group ‘C’ staff and correspondence connected thereto, Medical Examination of new recruits.
  • Resignation, discharge and dismissal of staff.
  • Promotion of all grades against Group ‘B’, ‘C’ posts.
  • Maintenance of special roster of appointment and register of appointments Maintenance of permanent special roster.
  • Preparation of office Budget and Rrevised Estimates and all work relating thereto.
  • Reconciliation and control of expenditure.
  • Sanction of staff (Gazetted and non Gazetted) and maintenance of sanction Register.
  • Review of expenditure on Establishment.
  • Issue of certificates under “Next Below Rule (All Grades)”.
  • Preparation and circulation of Gradation List of the office.
  • Distribution of work among Group ‘A’ & Group ’B’ (upto Accounts Officers) in this office under various categories.
  • Matters connected with Service Associations.
  • Arrangements and correspondence relating to the S.A.S. (Including preliminary test) and other matters connected therewith.
  • Representations against S.A.S. results.
  • Maintenance of the Register of appeals withheld and connected returns.
  • Memorials of general nature.
  • Statement showing names of Army Personnel serving in this office (quarterly returns).
  • All work relating to Gazetted Officers.
  • Statistics of employment and quarterly returns of vacancies to be sent to the Employment Exchanges.
  • Maintenance of History sheets.
  • Training of S.A.S. (Part –I) passed Accountants S.A.S. Accountants and new recruits/promoted Clerks.
  • Distribution of staff among sections and maintenance of register in this respect.
  • Distribution and collection of Character Rolls and correspondence relating to movement of Character Rolls. Watch over receipt of special reports.
  • Collection of material/statements required by the Accounts Officer (Administration).
  • Property return of the staff.
  • Inter seniority lists of the staff and correspondence/representations connected there with.
  • Substantive confirmations in respect of all grades.
  • Verification of character and antecedents by Police
  • Departmental Examination for Accountants.
  • Upkeep of the Manual of General Procedure and of the Administration Branch.
  • Seniority and confirmation of Group ‘B’ Officers and officials of Group ‘C’ (other than Divisional Accountants).
  • Postings and transfer of the office staff within the office.
  • Maintenance of casualty register and sending of returns, connected therewith to Comptroller and Auditor General.
  • Oath of allegiance on entry into Government service.
  • Correspondence regarding the grant of Qualifying Pay in respect of Departmental Examination for Accountants passed employees.
  • Forwarding of applications of the staff to other offices including mutual and unilateral transfers.
  • Work relating to General Elections.
  • All work relating to training of different faculties at Regional Training Institute, Jaipur.
  • Recruitment, promotions and reversions etc. of MTS Government servants and all correspondence, connected thereto (Now MTS).
  • Conducting of all Examinations.
  • In-house training topics, relating to working of different wings of the office.
  • In house training of the E.D.P. courses.
  • Honorarium Register for watching limit of ` 2500/- in individual case and seeking approval from Headquarters for sanction in excess of ` 2500/-.
  • Maintenance of guard files in term of T. M. circular No. 1182 dated 31.12.2002.
  • Issuance of Residence Certificate for wards of employees desiring admissions to educational/professional institutes in Haryana.

section II :

  • Preparation and computerization of Pay Bills of gazetted/non gazetted establishment of the office including Group ‘A’ officers of the office and connected correspondence.
  • Preparation of bills of General Provident Fund, Advances of all the Gazetted/non gazetted staff members.
  • Sanction and payment of Children Education Allowance, House rent Allowance, City Compensatory Allowance, Reimbursement of Tuition Fees, Payment of Overtime Allowances, Honorarium, etc.
  • Work of miscellaneous nature, i.e. calculation of income tax in respect of gazetted/ non gazetted staff including Group ‘A’ officers.
  • Maintenance of General Provident Fund broadsheet (s) of MTS employees of this office and issue of annual General Provident Fund statement to MTS employees.
  • Scrutiny of bills on account of L.T.C., T.A., Medical reimbursement claims, etc. in respect of the gazetted/non-gazetted staff including those of Group ‘A’ officers.
  • Correspondence with Cooperative Societies.
  • Maintenance of register of attachment of pay etc., of the gazetted/non-gazetted staff.
  • Sending of yearly return of Income Tax deduction in respect of gazetted /non-gazetted staff including of Group ‘A’ officers of this office to the Income Tax Officer, Chandigarh.
  • Processing of cases of House Building Advance and Scooter Advance.
  • Preparations of bills of leave encashment/terminal leave.
  • Preparation of bills of General Provident Fund final withdrawals.
  • Maintenance of documents registers in respect of Scooter Advance and House Building Advance cases.
  • Preparation of monthly expenditure statement and submission thereof to Administration I Section. To keep watch on the flow of expenditure with reference to Budget grant allotted under all the heads being dealt within the section and supply of figures for revised estimates/budget estimates.
  • Supply of materials from Budget Estimate and Revised Estimate in respect of receipt heads to the P.A.O.
  • Supply of daily expenditure of salary head to Admn I for further transmission to C.A.G.
  • Handling Defined Contributory Pension Scheme Cases.

Section III : -

  • Collection and transmission of information regarding progressive use of Hindi to the Comptroller and Auditor General of India or Government of India, Ministry of Home Affairs as and when required and work connected with Hindi classes.
  • Permission to take up higher academic studies/examination.
  • Forwarding of applications for :-
    1. Competitive examinations.
    2. Outside Posts.
    3. Territorial Army/Ceremonial Parades/Air Defence Personnel/Auxiliary/Air Force/Army & Air Force Reservists/India Naval Volunteers Reserve/ Emergency Commission/Home Guards.
  • Fixations of pay, S. Pay/P. Pay of all grades except Divisional Accountants.
  • Benefit of war service etc. to the EX-M.A.D. staff for the pay fixation.
  • Grant of permission to the gazetted officer and non-gazetted officials for the purchase and sale of moveable and immovable property.
  • Leave account and maintenance of service books including increment cases in respect of gazetted/non gazetted and also Group ‘A’ officers of this office, annual verification of services and dealing with all applications for leave for their further posting in the respective leave accounts of the concerned officers/officials.
  • Preparation of pension cases of all gazetted/non-gazetted including Group ‘A’ Officers of this office.
  • Finalization for permanent absorption cases of the employees of this office.
  • Removal of anomalies in fixation of pay.

Section IV:

  • Work relating to Tender and
  • Work relating to AMC.

Apart from above 4 sections, following sections/cells are functioning in the Admn Wing.

Central Receipt and Typing (CRT) section: for

Legal Cell:  for legal matters of this office.

Cash Branch: for cash related work.