ON FIRST APPOINTMENT

• When a person enters Government service directly to the Gazetted Cadre, following documents are mandatorily required from the Head of Office of the State Government Department for initial pay authorisation.

  1. Copy of Advice Memo issued by Kerala Public Service Commission

  2. Proceedings issued by the appointing authority of the Department

  3. Order issued by the Head of Office permitting to join duty

  4. Orders of extension of joining time, if any allowed.

  5. Report of Transfer of Charge

  6. Property Statement [GO(P) No.171/2016/Fin dated 15-11-2016]

  7. Undertaking [GO (P)No.169/2019/Fin dated 13/12/2019]

  8. Mobile number as registered in SPARK

  9. Official Email id allotted to the Gazetted Officer

  * Copies of SLI and GIS enrolment certificate may be called for three months before

  the due date of first increment.

ON PROMOTION FROM A NON-GAZETTED POST

• Formal orders of appointment in respect of the  Gazatted Officers
• Service book duly completed including closing of leave account duly attested by the competent authority up to the date of promotion to the gazetted post.
• Certificate of relinquishment of charge from the old station indicating the session (Forenoon / Afternoon of the day)
• Certificate of assumption of charge indicating the session (Forenoon / Afternoon of the day)
• Last Pay Certificate from the Previous Station duly signed by the DDO concerned

ON TRANSFER                                                                           

• Formal orders of transfer in respect of the  Gazetted Officers
• Last Pay Certificate from the Previous Station.
• Certificate of relinquishment of charge from the old station indicating the session (Forenoon / Afternoon of the day)
• Certificate of assumption of charge indicating the session (Forenoon / Afternoon of the day)

FOR AUTHORISING THE LEAVE SALARY

• Leave application duly
• Sanction from Competent authority, specifying the nature of leave
• Certificate of Transfer of charge before proceeding on leave and after expiry of leave.

ON DEPUTATION (Department to Department)

• Formal orders of deputation incorporating the general terms and condition of deputation   in respect of the  Gazetted Officers
• Last Pay Certificate from the Previous Station.
• Certificate of relinquishment of charge from the old station indicating the session (Forenoon / Afternoon of the day)
• Certificate of assumption of charge indicating the session (Forenoon / Afternoon of the day)

ON DEPUTATION (Department to foreign)

• Formal orders of deputation incorporating general terms and condition of deputation  in respect of the  Gazetted Officers
• Last Pay Certificate from the Previous Station.
• Certificate of relinquishment of charge from the old station indicating the session (Forenoon / Afternoon of the day)
• Certificate of assumption of charge indicating the session (Forenoon / Afternoon of the day)
• Certificate of Officiation is necessary for authorising increment in respect of an Officer on deputation

ON RE EMPLOYMENT

• Formal orders of re employment  incorporating general terms and condition of deputation  in respect of the  Gazetted Officers
• Certificate of assumption of charge indicating the session (Forenoon / Afternoon of the day)