Information to DDOs for correct maintenance of GPF

  • Full name (not abbreviation) and correct GPF Account Number along with the Series may be quoted in the GPF schedules, sanction orders of Advances/withdrawals, Bills and other correspondence regarding the GPF.
  • In the schedules, the account number should be arranged serially in ascending order.
  • Separate GPF schedules should be prepared for subscribers holding separate Series as well as for AIS Officers.
  • In case of subscriber joining to or transfer from some other office, the fact may be brought in to the notice of this office.
  • Changes in the rate of subscription may be suitably recorded in the remarks column of the schedule.
  • Recovery of advances to be shown in a separate column in the GPF schedule.
  • Copy of the latest GPF account slip and a copy of the sanction order to be attached with the Bill.
  • The account slip issued by Principal Accountant General (A&E), West Bengal may be checked before handing over to the subscriber. The omission/mistake, if any, may be brought to the notice of Principal Accountant General (A&E), West Bengal within three months.
  • Special care may be taken in the withdrawal column of the account slip. Failure to bring the missing withdrawal to the notice of this office may result minus balance in subscribers account.
  • The final payment application may be submitted well in advance before retirement of the subscriber.

Guidelines to the GPF subscribers

  • kindly quote the correct GPF Account number in all transactions and correspondence in connection with your GPF account.
  • Ensure that your GPF Account Number is correctly noted in your Service Book, GPF schedules, withdrawal from GPF etc.
  • Ensure the Nomination for the GPF is up to date.
  • After receiving the GPF Annual Accounts Statement from Principal Accountant General (A&E), West Bengal, kindly ensure that all Advances and Withdrawals for the year are recorded in it. In case of any discrepancy, such as Missing Credits/Debits, that should be immediately brought to the notice of the Principal Accountant General (A&E), West Bengal through their DDO.
  • Special care may please be taken in case where sanctions were issued but amount were not drawn or drawn in any other account number.
  • Closing Balance shown in the Provident Fund accounts statement is subject to adjustment of missing debits & credits and interest thereon.