What is a back-to back loan ?
A-back-to back loan is a loan agreement between entities in two countries in which the currencies remain separate, but the maturity dates remain fixed. The gross interest rate of the loan is separate as well and set on the basis of commercial rates in place when the agreement is signed.
Remaining tabs such as introduction, procedure etc. will be remained unchanged. Copy of statement 07 and statement 18 have been enclosed herewith. This information is being given to update loan accounts tab of the official website.
What are the Head of account of Interest on HBA
Head of accounts of loan to Govt. are as follows:

Description Heads of Account
7610-00-201-98-00 HBA Principal -State Service
0049-04-800-93-01 Interest on HBA
7610-00-202-99-00 MCA Principal – State Service
0049-04-800-93-02 Interest on MCA
7610-00-201-99-00 HBA to All India Service
7610-00-204-98-00 Personal Computer Advance to State Service
7610-00-204-99-00 Personal Computer Advance to AIS Officer
7610-00-800-95-02 Interest Free Loan to Non-Gazetted Officers
7610-00-800-95-01 Interest Free Loan to Gazetted Officers
7610-00-800-91-00 Interest Free Advance to Employees of State Aided Educational Institutions
7610-00-201-97-00 Special Component Plan for Scheduled Castes
7610-00-203-99-00 Other Conveyance Advance
7615-00-200-89-00 House Building Advance to MLAs
7610-00- 201-96-00 HBA to Judicial Officers
7610-00-800-93-01 Advance for the Purchase of Furniture etc. to Junior IAS Officers
7610-00-800-93-02 Interest Free Advances to All India Service Officers for Medical Treatment
7610-00-800-93-03- Interest Free Advances to All India Service Officers
7610-00-202-98-00 Motor Conveyance Advance to Judicial Officers
Whether loanee can produce a self certified statement of Missing credits called for by this office
No. It should be countersigned by the Drawing and Disbursing Officers or the Treasury Officers.
Whether any penal interest is recovered for nonproduction/late production of Utilization Certificate.
Yes. Penal Interest will be charged at the rate prescribed by the Government.
Whether loanee can produce Utilization certificate directly to this office
No. Utilization Certificate issued by the competent PWD Engineer duly countersigned by the Sanctioning authority should be forwarded to this Office by the Sanctioning Authority.
Whether loanee can remit loan amount directly
Yes. Through chalan. Loanee may note the following details in the chalan:
a. Correct Head of Account
b. Name of the loanee
c. Broad Sheet Number allotted
d. PEN of the loanee
e. Concerned Loan Schedule
Whether loanee has to apply to this office for allotting new Broad Sheet Number (Loan Account Number) individually
No. This office will forward admission details to the loanee as well as the Sanctioning Authorities on receipt of its Sanction Order from the Department/ Government
What happens when missing debits are not settled immediately?
The Account Statement shows adverse (minus) balance due to missing debit. If a debit is missing and recoveries are also not accounted for against it, the amount of advance would be recovered from pensionary benefits of the Government Servant and this causes delay in authorizing the Pension.
How to adjust missing debits?
When a missing debit is noted in the Account Statement of an Advance, the Government Servant has to approach the DDO and ensure that the details of the drawal viz. Amount , Voucher No. , SA No.,Treasury along with certificate of payment or a copy of the voucher are sent to this office. The missing debit will be posted if the amount is unposted in the records of this office. In case of misclassification of the debit, the Treasury /PAO has to rectify the same.
What are Missing Debits?
1. Sanction received without corresponding debit
2. Recoveries received without corresponding debit
What is the procedure for adjustment of missing credits/ debits?
Missing credits arise due to misclassification in the treasuries or incorrect details in Loan Recovery schedules. At times, schedules/vouchers are not received from the Treasuries/PAOs for various reasons and as a result some of the recoveries/withdrawals do not get posted in the account. These missing credits/debits can be located and included in the individual account after proper verification of the accounts rendered to AG by the Drawing and Disbursing Officers/Treasuries/PAOs subject to furnishing the details in Missing Credits Memo.
How to Apply for Clearance Certificate
On completion of recovery of Principal and interest the DDO shall forward the full details of Advance taken, recovered, interest due and recovered along with Certificate of Fulfillment of Formalities issued by loans sanctioning authority, to the Accountant General.
Why Penal Interest?
Due to delay in recovery of Loan beyond moratorium period/Non completion of formalities/ Non Utilization of Loan.
What is CFF?
CFF: Certificate of Fulfilment of Formalities.
Why missing Credits (MC’s)?
MC’s: Due to misclassification by DDO’s/DTO’s.
What is Index number?
A personal unique identification number in the VLC Loans module.
What happens when missing debits are not settled immediately?
Account Statement shows adverse (minus) balance due to missing debit. If a debit is missing and recoveries are also not accounted for against it, the amount of advance would be recovered from pensionary benefits of the Government Servant and this causes delay in authorizing the Pension.
How to adjust missing debits?
When a missing debit is noted in the Account Statement of an Advance, the Government Servant has to approach the DDO and ensure that the details of the drawl viz. Amount, Voucher No., SA No., Treasury along with the certificate of payment or a copy of the voucher are sent to this office. The missing debit will be posted if the amount is unposted in the records of this office. In case of misclassification of the debit, the Treasury /PAO has to rectify the same.
What are Missing Debits?
1. Sanction received without corresponding debit
2. Recoveries received without corresponding debit.
What is the procedure for adjustment of missing credits/debits?
Missing credits arise due to misclassification in the treasuries or incorrect details in Loan Recovery Schedules. At times, schedules/vouchers are not received from the Treasuries/PAOs for various reasons and as a result some of the recoveries/withdrawals do not get posted in the account. These missing credits/debits can be located and included in the individual account after proper verification of the accounts rendered to PAG by the Drawing and Disbursing Officers/Treasuries/PAOs, subject to furnishing the details in Missing Credits Memo.
When does a Government Servant get the Annual Accounts Statement?
After the closure of each Financial Year, the Principal Accountant General places the Individual Annual Accounts Statement show the opening balance as on the 1st April of the year, advances given and recoveries made monthly during the year and the closing balance to the end of the year, in Virtual Private Network (VPN) of Treasuries for distributing the same to DDOs concerned. Government Servants have to satisfy themselves as to the correctness of the Account Statements and errors should be brought to the notice of the Principal Accountant General within three months of receipt of the same.
How to Apply for Clearance Certificate?
On completion of recovery of Principal and Interest, the DDO shall forward the full details of Advance taken, recovered, interest due and recovered along with Certificate of Fulfilment of Formalities issued by loan sanctioning authority, to the Principal Accountant General.
When clearance certificate for the advance taken is given?
On full repayment of the Advance taken and payment of interest thereon in case of death of the Government Servant while in service.
Who will issue the NDC, if the principal amount of loan is not completed after May-2017 and the recovery is appearing in the PNB bank ?
A.G. will issue only status of recovery up to May-2017 as per Fincance Deptt. Haryana notification no. 2/2-2004-WM(3) dated 04-11-2016.
If recovery of principal amount of loan is completed before May-2017 and interest is in continuation, who will issue the NDC ?
When the Principal amount of loanee is completed and the recovery of interest is in continue and the amount deposited under the Head 0049-interest, the NDC will be issued by A.G. office.
If office of the Accountant General (A&E) points out missing credits in HBA,MCA and CA loan accounts before May-2017, how can these missing credits be cleared by the loanee ?
The loanee is then required to furnish the particulars of salary bill like Head of account, Treasury Voucher No., Date, Treasury and amount of deduction for these missing credits. In case of challan deposit, particulars like challan number, date and Head of account also needs to be furnished for clearance of these missing credits.
When clearance certificate for the advance taken is given
On full repayment of the Advance taken and payment of interest thereon
Why difference in interest calculation?
Interest accrues from the month of disbursement of loan. Whereas the DDO’s calculate from the month of first recovery.
Why penal interest?
Due to delay in recovery of loan beyond moratorium period/ Non completion of formalities/Non Utilization of loan.
What is CFF?
CFF : Certificate of Fulfillment of Formalities.
Why missing Credits (MC’s)?
MC’s : Due to misclassification by DDO’s/DTO’s.
What is index number?
A personal unique identification number in the VLC Loans package.
What happens when missing debits are not settled immediately?
The Account Statement shows adverse (minus) balance due to missing debit. If a debit is missing and recoveries are also not accounted for against it, the amount of advance would be recovered from pensionary benefits of the Government Servant and this causes delay in authorizing the Pension.
How to adjust missing debits?
When a missing debit is noted in the Account Statement of an Advance, the Government Servant has to approach the DDO and ensure that the details of the drawal viz. Amount , Voucher No. , SA No.,Treasury along with certificate of payment or a copy of the voucher are sent to this office. The missing debit will be posted if the amount is unposted in the records of this office. In case of misclassification of the debit, the Treasury /PAO has to rectify the same.
What are Missing Debits?
1. Sanction received without corresponding debit
2. Recoveries received without corresponding debit
What is the procedure for adjustment of missing credits/ debits?
Missing credits arise due to misclassification in the treasuries or incorrect details in Loan Recovery schedules. At times, schedules/vouchers are not received from the Treasuries/PAOs for various reasons and as a result some of the recoveries/withdrawals do not get posted in the account. These missing credits/debits can be located and included in the individual account after proper verification of the accounts rendered to AG by the Drawing and Disbursing Officers/Treasuries/PAOs subject to furnishing the details in Missing Credits Memo.
When does a Government Servant get the Annual Accounts Statement?
After the close of each financial year, the Accountant General places the individual Annual Accounts Statement showing the opening balance as on the 1st April of the year, advances given and recoveries made monthly during the year and the closing balance to end of the year, in Virtual Private Network (VPN) of Treasuries for distributing the same to DDOs concerned. Government Servants have to satisfy themselves as to the correctness of the Account Statements and errors should be brought to the notice of the Principal Accountant General within three months of receipt of the same.
How to Apply for Clearance Certificate?
On completion of recovery of Principal and interest the DDO shall forward the full details of Advance taken, recovered, interest due and recovered along with Certificate of Fulfillment of Formalities issued by loans sanctioning authority, to the Accountant General.
When clearance certificate for the advance taken is given?
On full repayment of the Advance taken and payment of interest thereon In case of death of the Government Servant while in service.
Why is there penal interest?
Penal interest may come up due to delay in recovery of loan beyond moratorium period/ Non completion of formalities/Non Utilization of loan.
What is CFF?
CFF means Certificate of Fulfillment of Formalities
What is index number?
Index number is a personal unique identification number in the VLC Loans package.
What is 8658-CAO-RBS?
In case of transactions on account of repayment of Central loans and payment of interest thereon, the head Ádjusting Account between Central and State Governments’ is not operated but advices are issued by the Accountant General crediting the head ‘Central Accounts Office-Reserve Bank Suspense’ under ‘8658-Suspense Accounts’, per contra debit to the relevant Public Debt, Interest Head. The clearance of the Suspense head is effected on receipt of the clearance from the Bank, by minus crediting the suspense head “Central Accounts Office-Reserve Bank Suspense” per contra debit to “8675-Deposits with Reserve Bank-Reserve Bank Central Account Office”.
What is SLR?
Subsidiary Loan Register is a notebook/ledger wherein the terms and conditions of loan are invariably noted. e.g. Whenever a loan is sanctioned, the sanction is generally scrutinized and the amount sanctioned, the authority sanctioning it, and the conditions of loan are noted in the Subsidiary Loan Register (SLR).
What does Internal Debt of the State Government constitute?
Internal Debt of the State Government is constituted by the sources, from where State Government receives loan, other than the Central Government. It comprises of the following category of loans:
• Market loans
• Loans from the Life Insurance Corporation of India
• Loans from National Bank for Agriculture and Rural Development (NABARD)
• Loans from the State Bank of India and other Banks.
• Loans from other Institutions.
• Ways and Means Advances from the Reserve Bank of India.
• Compensation and other Bonds.
• Loans from N.C.D.C. (National Co-operative Development Corporation)
• Special Securities issued to National Small Saving Fund of the Central Govt.
What is Public Debt ?
Public Debt is comprised of Internal Debt of the State Government and Loans and Advances from the Central Government.
If office of the Accountant General(A&E) points out missing credits in HBA,MCA and CA loan accounts, how can these missing credits be cleared by the loanee?
The loanee is then required to furnish the particulars of salary bill like Head of account, Treasury Voucher No., Date, Treasury and amount of deduction for these missing credits. In case of challan deposit, particulars like challan number, date and Head of account also needs to be furnished for clearance of these missing credits.
AG has pointed out missing credits of my HBA and MCA loan accounts. How can I get the missing credits cleared ?
The Loanee is required to furnish the particulars of salary bill like Head of Account, T.V. No., Date, Treasury and amount of deduction therein. In case of challan deposit, the particulars may also be furnished for clearance of Missing credits.
What is Public Debt?
The Government introduces from time to time several programmes of Socio-economic development which aim at increase in production, better utilization of various assets created in the past as also meeting the minimum social and economic requirements of the population, and in particular, of the weaker sections of the Society. For achieving these objectives, it is necessary for State Government to borrow huge funds. This borrowing of funds by State Government is called Public Debt.
What is the reason for withholding retiring gratuity in case of outstanding LTA?
Sometimes principals / interests or both towards recoveries of LTA are not fully paid by the Government servant during his / her service. To recover the outstanding dues to the Government, retiring gratuity is withheld. On realization of above outstanding dues, retiring gratuity is released.
What is the reason for imposition of penal interest on LTA?
The Government Servant has to start his recovery towards principal of LTA from the succeeding month of the month of drawal of the advance. Where there occurs any delay towards recovery of principal amount, penal interest may be imposed at a rate prescribed by the loan sanctioning authority.
When will the recovery of long term advances (LTA) be started?
Recovery of principal of LTA should be started from the succeeding month i.e. from the next month of the month of drawal of the advance.
What is the rate of interest loans granted to MLA’s?
The rate of interest is only 4%.
What is the rate of interest on grant of advance for professional courses of children of govt. Employees?
The rate of interest will be equal to that of general provident fund.
What is the rate of interest on scooter/MCA ?
Scooter advance rate of interest is 11.5% and on MCA it is 15%.
Is there any concession in rate of interest due on HBA ?
Yes, there is 0.5 % rebate on Interest amount due on HBA is allowed for operating small family norms.
What is the rate of interest on HBA/MCA/EDU Loan etc.
The following are the rate of interest on above mentioned loans.
Loan amount upto Rs.50000 Rate of interest 7.5%
Loan amt. Upto Rs.150000 ROI 9%
Loan amt. Upto Rs.500000 11%
Loan amt. Upto Rs.750000 12.5%
Scooter advance 11.5%
Who issues a certificate when a loan (principal + interest) has been fully repaid?
The AG’s office issues a ‘Clearance Certificate’ to the government servant with a copy to his/her department when a loan has been fully repaid.
How is interest calculated?
Interest is calculated as per orders/instructions of the Government of Meghalaya issued from time to time.
When is the interest on a loan due for calculation?
The interest on a loan is calculated by the AG’s office after the loanee has fully repaid the principal. The interest amount to be paid is formally communicated to the loanee and his/her office by the AG’s office.
What should a government servant do to ensure that there are no missing recoveries in his/her loan statement maintained in the AG’s office?
How can missing recoveries be subsequently adjusted?
The government servant should take a personal interest and ensure that his/her correct and full name along with his/her GPF account number and amount of recovery is legibly written down in the appropriate columns of the monthly Loan Schedule prepared by the accountant of his/her office.
If convenient, the government servant should make a note of the treasury voucher numbers, dates and amounts under which his/her loan recoveries have been made every month. Once a year (or more frequently if possible) this statement should be got authenticated by the Head of Office and the Treasury Officer. Any missing recoveries in a government servant’s loan statement can be adjusted by the AG’s office on the production of this statement.
How is a loanee to repay the loan (HBA, MCA, Computer Advance) drawn from Government?
The government servant is to repay the principal of the loan and interest thereon through deductions made from his/her monthly salary. This is automatically done by the office where the government servant is working. The deductions made are indicated through the Loan Schedules received in the AG’s office every month along with the treasury/divisional monthly accounts. On the basis of the information recorded in the Schedules, the loan account of the government servant is accordingly updated/adjusted in the books of the AG.
What is the role of the AG’s office when a government servant is sanctioned a house building advance, motor car/motor cycle advance or computer advance by government?
Whenever a government servant is sanctioned house building advance, motor car/motor cycle advance or computer advance, the AG’s office watches the recovery of the advance and principal thereon from the monthly salary of the government servant. When the government servant fully clears the advance (principal + interest), the AG’s office then issues a ‘Clearance Certificate’ to the government servant as acknowledgement that he/she has fully cleared the advance.
Why difference in interest calculation?
Interest accrues from the month of disbursement of loan. Whereas the DDO’s calculate from the month of first recovery.
Why penal interest?
Due to delay in recovery of loan beyond moratorium period/ Non completion of formalities/Non Utilization of loan.
What is CFF?
CFF : Certificate of Fulfillment of Formalities.
Why missing Credits (MC’s)?
MC’s : Due to misclassification by DDO’s/DTO’s.
What is index number?
A personal unique identification number in the VLC Loans package.
What are the facilities available for grievance redressal of ‘Loans and Advances to Government Servants’ related issues?
1. Email facility : Grievances can be mailed to agaeloans@gmail.com or dag.wnf@gmail.com
2. Fax : 040-23231937
What happens when missing debits are not settled immediately?
The Account Statement shows adverse (minus) balance due to missing debit. If a debit is missing and recoveries are also not accounted for against it, the amount of advance would be recovered from pensionary benefits of the Government Servant and this causes delay in authorizing the Pension.
How to adjust missing debits?
When a missing debit is noted in the Account Statement of an Advance, the Government Servant has to approach the DDO and ensure that the details of the drawal viz. Amount , Voucher No. , SA No.,Treasury along with certificate of payment or a copy of the voucher are sent to this office. The missing debit will be posted if the amount is unposted in the records of this office. In case of misclassification of the debit, the Treasury /PAO has to rectify the same.
What are Missing Debits?
1. Sanction received without corresponding debit
2. Recoveries received without corresponding debit
What is the procedure for adjustment of missing credits/ debits?
Missing credits arise due to misclassification in the treasuries or incorrect details in Loan Recovery schedules. At times, schedules/vouchers are not received from the Treasuries/PAOs for various reasons and as a result some of the recoveries/withdrawals do not get posted in the account. These missing credits/debits can be located and included in the individual account after proper verification of the accounts rendered to AG by the Drawing and Disbursing Officers/Treasuries/PAOs subject to furnishing the details in Missing Credits Memo.
When does a Government Servant get the Annual Accounts Statement?
After the close of each financial year, the Accountant General places the individual Annual Accounts Statement showing the opening balance as on the 1st April of the year, advances given and recoveries made monthly during the year and the closing balance to end of the year, in Virtual Private Network (VPN) of Treasuries for distributing the same to DDOs concerned. Government Servants have to satisfy themselves as to the correctness of the Account Statements and errors should be brought to the notice of the Principal Accountant General within three months of receipt of the same.
How to Apply for Clearance Certificate?
On completion of recovery of Principal and interest the DDO shall forward the full details of Advance taken, recovered, interest due and recovered along with Certificate of Fulfillment of Formalities issued by loans sanctioning authority, to the Accountant General.
When clearance certificate for the advance taken is given
On full repayment of the Advance taken and payment of interest thereon
In case of death of the Government Servant while in service.
Where is the amount of Loans and Advances made by the State Government depicted?
The amount of Loans and Advances made by the State Government is depicted in Statement No. 18 of the Finance Accounts.
Where is the amount of Public Debt of the State Government depicted?
The amount of Public Debt of the State Government is depicted in the Statement No. 6 and No. 17 of the Finance Account.
What are the components consisting of Public Debt of the State Government?
Public Debt of the State Government consists (i) Internal Debt and (ii) Loans and Advances from Central Government.
What is Public Debt?
The Government introduces from time to time several programmes of Socio-economic development which aim at increase in production, better utilization of various assets created in the past as also meeting the minimum social and economic requirements of the population, and in particular, of the weaker sections of the Society. For achieving these objectives, it is necessary for State Government to borrow huge funds. This borrowing of funds by State Government is called Public Debt.
test3
test3