Do’s and Don’t’s in the preparation of GPF Schedules by DDOs
1. Amount of Subscription should be rounded to whole rupees.
2. The account numbers should be arranged in serial order.
3. The guide letters i.e. (GA, PH, MEDL, etc) should invariably be suffixed to the Account Numbers.
4. Reasons for discontinuance of subscriptions should be given (i.e. official “Proceeded on leave”, Transferred to” ________office-district, “Quit service, died or discontinued.”)
5. Against new names, it should be written that new name is a new subscriber or “New Subscriber” transferred from _________________Office-district.etc
6. The total of the schedule should be struck and written both in figure and words.
7. Month of recovery should be clearly indicated.
8. Schedules should be recorded on schedules, challans and debt vouchers.
9. Correct Classification should be recorded on schedules, challans and debt vouchers.
10. Subscriptions, refunds towards TAs should be separately indicated. Refunds should be supported by installments and the amount of loan outstanding.
11. Schedules and vouchers should be arranged in order as per the list.
12. Original authorisations should be enclosed to Debit Vouchers of Final Payment Cases.
13. The challans should contain the details of the amounts remitted thereon on overleaf instead of separate sheet enclosed to the challans.
14. 11 digit code should be recorded in schedules
15. Uniform format of schedule for all recoveries of GPF (viz. subscription, DA, etc.) should be adopted.
16. TA/PFW sanction orders should invariably attached to the debit vouchers.
17. Debit vouchers should be entered as per LOP
18. No debit voucher should be missing
19. There should not be any overwriting on the debit vouchers
20. payments on Booster scheme should be made along with GPF payments
21. Classification of Booster Scheme payments should be done correctly
22. Ensure that points indicated in the check list, to be kept in mind by DDOs while forwarding GPF final withdrawal applications, are compiled with.
23. Page-wise totals where necessary should be worked out
24. In case of challans, please mention the GPF account number and name of the subscriber in all copies.

1. There should be no overwritings.
2. Misclassification of the Credits/Debits of Class-IV employees should not be done.
Do’s for GPF subscribers:
Admission: On promotion from class IV, apply for GPF A/c No
Subscription: Subscription from 6% to a maximum of Basic Pay. Temporary Advance: In case of Temporary advance, ensure recovery from Pay.
Nomination: File Nomination, if not done, especially, before retirement.
Slips: Confirm the balance on receipt of annual slips.
Settlement: Help us to settle your balance early by submitting withdrawal applications in advance. Track the authorisations through our website.
Any remittances after retirement to GPF, please follow up with DDO.
What are the facilities available for grievance redressal of GPF related issues?
1. Grievance Redressal Cell : To facilitate enquiries regarding GPF in the Office premises, a Grievance redressal cell is constituted. The GRC representative assists the visitor in the following areas:
a. Providing information regarding balances, missing credits/ debits in respect of GPF Account of the visitor
b. Status of FW application
c. Posting of missing credits on furnishing certified particulars of remittance
d. Any correction to be incorporated in the database like name , DOB, DOJ etc., provided such information is supported by valid documents
e. Any other related matter
f. The representative can also be contacted on 9492233447 during working hours
2. Email facility:
3. Fax : 040-23231937
4. SMS Facility: Particulars of subscription, withdrawals, on monthly basis are intimated. Also receipt and finalization of final withdrawal applications. GPF subscribers are requested to furnish their mobile numbers through the screen provided in the web site.
The following information is being sent through SMS alerts.
a. Status of GPF Final withdrawal cases – registration, return, finalization and dispatch
b. TA and PFW sanctions for GPFund
c. Provisional balances at the credit of the subscribers with updation of latest monthly subscription, refund, other credits and withdrawals
d. Missing credits and debits in the account of the subscribers
5. Online Grievance Redressal: Any person having grievance with any Entitlement function (GPF and Pension) discharged by the Accountants General can record his grievance online. Along with text of the grievance, relevant documents can also be uploaded. Acknowledgments would be provided both via SMS and e-mail, along with status updates via SMS. The status of the grievance redress can also be viewed online on this site.
What happens when missing debits are not settled immediately?
The GPF account shows inflated balance due to missing debit and interest thereon. This amount will be recovered from the balance at the time of final settlement. Sometimes, the delayed recovery of missing debit and interest leads to minus balance in the GPF account which has to be recovered from pensioner benefits.
How to adjust missing debits?
When a missing debit is note in the GPF statement, the subscriber has to approach the DDO and ensure the details of the drawal viz. Amount, Voucher No. , SA No., Treasury along with certificate of payment or a copy of the voucher to this office.The missing debit will be posted if the amount is unposted in the records of this office. In case of misclassification of the debit, the Treasury/PAO has to rectify the same.
What are Missing Debits?
1. Sanction received without corresponding debit
2. Refund received without corresponding debit
What is the procedure for adjustment of missing credits/ debits?
Missing credits arise due to misclassification in the treasuries or incorrect details in GPF schedules. At times, schedules/vouchers are not received from the Treasuries for various reasons and as a result some of the subscriptions/refunds/arrears/withdrawals do not get posted in the account. These missing credits/debits can be located and included in the subscriber’s account after proper verification of the accounts rendered to AG by the Drawing and Disbursing Officers/Treasuries subject to furnishing the following details duly certified by the Drawing and Disbursing Officers and the Treasury Officers.
1. Name of the Subscriber
2. GPF Account number
3. Name of the DDO under whom the official had served
4. Amount of subscription/refund/withdrawal
5. Salary month for which details are being furnished
6. Head of Account (up to Detailed Head) under which salary was drawn
7. Treasury/Sub Treasury where the salary was drawn
8. Treasury voucher number / challan number
9. Totals of the schedule amount enclosed in the particular voucher as noted on the abstract in case of credit
10. Date of payment of the voucher/remittance of the amount in the case of challan remittance
11. Total amount of the GPF payment vouchers in respect of debits
Where to get the GPF Slips?
The slips from the year 2009-10 are available in the website.
When does a subscriber get the Annual Accounts Statement?
After the close of each financial year, the Accountant General sends to each subscriber an Annual Accounts Statement showing the opening balance as on the 1st April of the year, the total amount deposited and withdrawn during the year, amount of interest credited as on 31st March of the year and the closing balance on that date. Subscribers have to satisfy themselves as to the correctness of the Account Statements and errors should be brought to the notice of the Principal Accountant General within three months of receipt of the same.
How to Apply for Closure?
The application in prescribed format duly filled in and signed by the subscriber/claimant(s) is to be given to the department for forwarding the same to the Accountant General along with requisite documents by the Head of Office/ Head of the department.
What is the procedure for gpf final withdrawal (closure)?
1. Final withdrawal of accumulation is permitted when subscriber quits the service (on retirement, dismissal, resignation, compulsory retirement, removal etc.)
2. In case of death of subscriber while in service.
What is the delegation of financial powers for sanctioning ta / pfw?
Sanctioning Authority should be two levels above the person to whom advances or part final withdrawals are sanctioned. Power to sanction GPF TA / PFW to Heads of Departments and their immediate deputies will be with the Government in the Administrative Department concerned.
What is the procedure of conversion of an advance to part final withdrawal?
A subscriber may, at his discretion by written request, convert the balance outstanding under a temporary advance into a part-final withdrawal after satisfying conditions laid down in Rules 15-A to 15-I.
What is the procedure of conversion of an advance to part final withdrawal?
A subscriber may, at his discretion by written request, convert the balance outstanding under a temporary advance into a part-final withdrawal after satisfying conditions laid down in Rules 15-A to 15-I.