Gazetted Entitlement / ഗസെടെഡ് എന്ടൈടില്മെന്ഡ്
Documents required for issue of pay slips
- Up on Appointment to a direct Gazetted post the officer should submit the following documents
- PEN Number
- Date of Birth Proof (SSLC Book in original needs to be submitted for verification of Date of Birth)
- Orders of appointment from competent authority (KPSC advice memos and Departments posting orders)
- Joining CTC/RTC (signed by both the relieving and the relieved officers)
- SLI (State Lifie Insurance) and GIS (Group Insurance Scheme) Policy details
- Property Statement.
- HRA/TA certificate
- An undertaking in the form prescribed by GO(P)No.169/2019/Fin dated 13.12.2019.
- Up on Appointment to a Gazetted post , a non Gazetted Officer under State Government should submit the following documents to AG
- PEN Number
- Service Book of Non Gazetted Period
- LPC (Last Pay Certificate)
- Promotion Order
- Joining CTC/RTC (signed by both the relieving and the relieved officers)
- An undertaking in the form prescribed by GO(P)No.169/2019/Fin dated 13.12.2019
- Should change the service category in SPARK from State Subordinate to State Gazetted,
- On Promotion from a Gazetted post (Online submission of CTC/RTC/Promotion orders implemented wef 20.09.2022)
- Promotion Order
- Relieving CTC/RTC(signed by both the relieving and the relieved officers)
- Joining CTC/RTC (signed by both the relieving and the relieved officers)
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- On transfer (Online submission of CTC/RTC/Transfer orders implemented wef 20.09.2022)
- Orders of transfer from competent authority duly signed in ink.
- Charge reports on relinquishing and assuming charge.
- Orders for creation/ continuance of post (fresh pay slip is required only if there is a change in designation or emoluments.)
- On holding additional charge
- Orders assigning the additional charge and sanctioning charge allowance.
- Charge report on assuming/ relinquishing charge.
- While proceeding on leave
- Sanction for the leave from competent authority with leave application. Delay in sanction of leave must be avoided.
- Charge report on relinquishing charge.
- While returning from leave
- Orders of posting if any and charge report on assuming charge on return from leave.
- While on deputation/foreign service
- Orders of deputation from competent authority.
- Terms and conditions of deputations.
- Charge reports on relinquishment and assumption of charge.
- LPC from the treasury of the last station in duplicate.
- On re-employment
- Orders conveying the terms of re-employment.
- Charge reports on assumption of charge.
- The details of the post from which the officer has retired, the date of retirement and details of pension/ DCRG, if sanctioned.
- On provisional / contract appointment.
- TEN Number/PEN Number
- Orders regarding the appointment and terms of contract.
- Charge report on assumption of charge.
- In the case of appointments on contract basis, no pay slip is issued by the Accountant General (A&E) for drawing fixed monthly remuneration unless the government order specify otherwise.
Nomination for DCRG.
- Nomination for DCRG in the form and details of family in respect of Gazetted officers are required to be sent to the Accountant General (A&E) as per rules for conferring one or more persons the right to receive the gratuity.
- For Gazetted officers having family- form 4B for Gazetted officers having no family-form 4D
General
- If the Report of Transfer of Charge cannot be signed by both the relieving/ relieved officers, it should be countersigned by the controlling officer.
- Full name and designation are to be given in all communications addressed to the AG (A&E).
- Certificates of fulfilment of conditions laid down, if any, for the grant of allowances claimed should invariably be furnished.