The Accountant General prepares the Monthly Civil Accounts, Appropriation Accounts and Finance Accounts of the State Government from the initial accounts compiled by the treasuries. The first stage of initial compilation is the daily accounting of the individual receipts and payments as they occur in the cash book and subsidiary register of the treasury.  Each district treasury compiles from these initial records of the monthly schedules of receipts and payments for each major/sub major head. 

After the introduction of Integrated Financial Management System (IFMS), a comprehensive end to end automation project of Government of Kerala for effective financial management, from February 2017 onwards, the manual data entry at different stages has paved the way for online transfer of data for compilation of monthly accounts.  At present, on closure of Monthly Accounts, the Director of Treasuries will forward a Monthly consolidated Day Book Abstract of Receipts and Payments Statement pertaining to each District Treasury.  Afterwards the connected e-data in the Core Treasury System is ported online to this office system. The process of porting of monthly accounts to this office System from Treasury System involves operation of different sets of Module in our system, which compiles the accounts and generates the Monthly Civil Account, Appropriation Accounts and Finance Accounts and also manages Interstate and Inter Government and RBI transactions. 

On generation of Monthly Civil Accounts, a report in this regard is given to the State Government and a soft copy is uploaded in PAG’s Website. Monthly key indicators showing the details of receipts and disbursements and the fiscal indicators in respect of the monthly accounts of the Government is also uploaded in the PAG’s website.

In compliance to the latest directions from the C&AG office, from May 2024 onwards, the Monthly Civil Accounts containing details of receipts and expenditure of the Government up to the end of a particular month are sent to the State Government on the 10^th day of the following month to which the accounts relate.

The Annual Finance Accounts, Appropriation Accounts and an annual publication viz., Accounts at a Glance of the State Government are prepared from the Monthly Civil Accounts and presented before the State Legislature.  The Finance Accounts presents the financial position along with the accounts of the receipts and disbursements of the Government for the year. Appropriation accounts show the Grant-wise expenditure against provisions approved by State Legislature and offer explanations for variation between the approved and actual expenditure.