Functions of the Office of the Principal Accountant General (A&E)
Compilation of monthly Accounts of expenditure and receipts on the basis of vouchers and schedules received from various treasuries of the State Government and initial accounts received from the departmental offices like public works Divisions, Irrigation department, Forest Divisions, Kerala House-New Delhi etc.
- Preparation of Annual Finance Accounts and Appropriation Accounts of the State Government.
- Settlement of claims of Government of Kerala with other accounting circles like various PAOs of the Central Government, Railways, Defence, P&T and with other State Governments.
- Account adjustments of grants from various Central Ministries released to Government of Kerala for CSS, CPS, State Plan Scheme etc.
- Furnishing of materials for the Civil Audit Report.
- Monitoring of reconciliation of departmental figures with the AG’s figures.
- Account adjustments of Ways and Means Advances and Over Drafts.
- Accounting and watching of repayment of loans from Central Government.
- Preparation of Schematic Register.
- Maintenance of General Provident Fund accounts of State Government employees and officers of the All India Services Kerala Cadre) and of the Judges of High Court of Kerala.
- Authorisation of pay and other claims of gazetted officers of State Government, officers of the All India Services Kerala Cadre), Constitutional and statutory authorities, pay and allowances to Governor and employees of the Governor’s Secretariat, Minister’s personal staff, MLAs, employees of the Legislature Secretariat, Lok Ayukta, Ombudsman, Chairman and Members of the State Public Service Commission, Enquiry Commission, President of Consumer Dispute Redressal Forum and President of the Consumer Disputes Redressal Commission etc.
- Processing and authorization of pensionary benefits of employees of the State Government, aided educational institutions and officers of All India Services Kerala Cadre).
- Maintenance of accounts of long-term advances like House Building Allowance, Motor Car Advance and Personal Compute Allowance granted to State Government employees and All India Service Officers Kerala Cadre).
- Local inspection of treasuries of the State Government.
- Issue of treasury authorizations newly formed offices and Institutions and annuity payment authorizations.
Distribution of Charges among Group A Officers |
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Channels of Supervision
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Principal Accountant General
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Sr.Dy. Accountants General / Dy Accountants General/Welfare Officer
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Sr Accounts Officer / Datamanager
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Assistant Accounts Officers/Supervisors
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LOCATION-WISE DISTRIBUTION OF WORK
Main Office, Thiruvananthapuram
< >Compilation of accounts in respect of Thiruvananthapuram, Thiruvananthapuram Rural and Kollam treasuries and preparation of Civil Accounts in respect of the State Government every month and authorization of annuity payments in respect of the above treasuries. Preparation of Annual Finance Accounts and Appropriation Accounts of the State Government and material of combined Finance and Revenue Accounts of Central Government. Issue of authorization to Thiruvananthapuram, Kollam and Kattakada treasuries for new establishments started under Government. Maintenance of accounts of long term advances to State Government employees and All India Service Officers Kerala cadre) and loans to local bodies etc. across the state. Maintenance of Provident Fund accounts of all department/offices of State Government not allotted to Branch Offices. Maintaining accounts of inter-government transactions. Maintaining accounts of deposits held with Government namely issue of authorisation to open, transfer and close PD accounts, refund of lapsed Criminal/Civil Court Deposits and other revenue deposits, issue of letter of credit to Kerala State Road Transport Corporation KSRTC) and Kerala State Electricity Board KSEB) working Fund etc. Issue of concurrence for drawal and enhancement of permanent advance. Credit of DD to Group Insurance received from IAS Officers in Kerala cadre who are on deputation. Authorisation of Gazetted Entitlement of all the Departments of State Government of Kerala except Public Works, Irrigation and Animal Husbandry Departments. Authorisation of pension to all the eligible pensioners in Kerala. Local inspection of Treasuries of the Government of Kerala. Compilation of Treasury accounts in respect of Thrissur, Irinjalakuda, Cherplassery and Palakkad district treasuries, authorization of annuity payment, issue of treasury authorization in respect of the above treasuries Compilation of Public Works and Forest Accounts. Maintenance of Provident Fund accounts of subscribers of the departments of Agriculture, Public works, Forest, SSW and offices of the Education department in the districts of Thrissur and Palakkad. Maintenance and authorization of Gazetted Entitlement of Public Works & Irrigation Departments. Compilation of treasury accounts in respect of Kozhikode, Kozhikode Rural), Wynad, Kannur, Kasargod and Malappuram Mattannur treasuries and authorization of annuity payments, issue of treasury authorisation in respect of the above treasuries. Maintenance of Provident Fund accounts of subscribers of the departments of Agricultural Income Tax, Co-operation, Jails, Industries, Fisheries, Dairy, KPSC, Art and Culture, Mines and Minerals, Excise and the institutions of the Education department in the districts of Kozhikode, Wynad, Kannur Kasaragode and Malappuram Civil supplies and Collegiate Education Department. Compilation of treasury accounts in respect of Kottayam, Pala, Chengannur, Alapuzha, Idukki, Kottarakkara and Pathanamthitta district treasuries and authorization of annuity payments issue of treasury authorisations in respect of these treasuries. Maintenance of Provident Fund accounts of subscribers of the Water Transport Department and offices of the Education department in the districts of Kottayam, Alapuzha and Pathanamthitta. Gazetted Entitlement functions of Technical Education Department. Compilation of Treasury accounts in respect of Ernakulam and Muvattupuzha district treasuries and authorisation of annuity payments, issue of treasury authorisations in the case of above treasuries. Maintenance of Provident Fund accounts of subscribers of the departments of Administration of Justice, Tourism, Ports, Animal husbandry and offices of the Education department in the districts of Ernakulam and Idukki. Gazetted Entitlement functions of Animal Husbandry Department