Procedure for Submission of Application by the Pensioner and the Process involved in the payment :


Submission of signed Application to the Office of the Accountant General (A&E) through his Department along with the following

  • Pension Application - 2 copies
  • Joint Photo (with spouse) - 2 copies of Passport size Joint Photographs with wife or husband duly attested by Head of Office
  • Identification Marks - 2 copies duly attested by a Gazetted Officer
  • Specimen signature - 2 sets duly attested by a Gazetted Officer
  • Nomination for Life Time Arrears of Pension/Gratuity/CVP.
  • Details of family - with age, date or birth and marital status (if possible, with the date of marriage) and details of handicapped members, if any, with Medical Certificate from a Civil Surgeon.
  • Death Certificate/Legal Heirship Certificate - in the case of Family Pension along with the application for Family Pension.


Forwarding of Pension proposal

  • All documents submitted above should be countersigned by the Head of Office/PSA.
  • Service book (Date of Birth, Date of Appointment, duly noting the date of retirement, last pay drawn duly regulating his pay/Special Pay/Personal Pay etc. service verification done from Date of Appointment to Date of Retirement/ entries regarding Hindi Examination/ Passing of Noting-Drafting Examination)
  • Covering letter by the forwarding authority.

Accountant General

Verification and Authorization

  • On receipt of the application and after verification of the proposal, AG admits the pensionary benefits based on the qualifying service and Average emoluments and sends the authority to desired treasury office.
  • Authorises the pensionary benefits in Pension Payment Order (for pension) Gratuity Order & commutation order (commutation of the pension) in three copies. 1st copy to the Treasury, 2nd copy to the pensioner and the 3rd copy to the department.

Pension Payment Order

  • 2 PPO books are prepared ( Pensioner's half & Disburser's half) and sent to Treasury Officer.
  • 3 copies of PPO are sent, one each to pensioner, Department and treasury for information.
  • Pension is payable at the treasury desired by the pensioner

Gratuity Payment Order

( 3 copies of GPO authorisations are prepared, one each to the -)

  • Treasury Officer
  • Pensioner
  • Departmental Officer

Note: Payment of Gratuity is made by the Departmental Officer.

Commuted Value of Pension

( 3 copies of CVP authorisations are prepared and sent to the -)

  • Treasury Officer
  • Pensioner
  • Departmental Officer

Note: CVP is payable at the same treasury for pension (desired by the pensioner)


Receipt of Pensionary Benefits authorized by the Accountant General

  • The Pensioner should approach the Treasury Officer for payment of PPO and CVP by production of the intimation received from the A.G. The Pensioner should approach and the departmental officer for payment of DCRG.

Note: For any revision or increase in D.A. on pension, the pensioner should approach the Treasury Officer/Bank.

Authorization of Pension:

Classes of Pension

Superannuation Pension -

A Superannuation pension is granted to a Government Servant entitled or compelled by rule, to retire at a particular age. (BPR 129).

Retiring Pension

A Retiring Pension shall be granted to a Government Servant who retires, or is retired, in advance of the age of superannuation in accordance with provisions of BPR 134.

Pension on absorption in or under a corporation, company or body -

A Government Servant who has been permitted to be absorbed in a service or post in or under a corporation or company wholly or substantially owned or controlled by the Government etc., and if such absorption is declared by the Government in the Public interest shall be granted Pro-rata Pension vide Memo no. Pen-1044/70/1950 dated 18th Feb, 1974.

Invalid Pension

A Government Servant who is declared by the appropriate medical authority to be permanently incapacitated for further service in accordance with the instructions on the subject, may be granted invalid pension. (BPR 116).

Compulsory Retirement Pension

A Government servant compulsorily retired from service as a penalty may be granted by the competent authority pension or gratuity or both at the rate not less than two-thirds and not more than full compensation pension or gratuity or both admissible to him on the date of his compulsory retirement. (BPR 46A).

Compensation Pension

A Government servant is entitled to get compensation pension owing to the abolition of his permanent post.

Compassionate Allowance

A Government Servant who is dismissed or removed from service shall forfeit his pension and gratuity. If the case is deserving of special consideration, a compassionate allowance can be sanctioned in accordance with the provisions of Rules. The Compassionate allowance shall not exceed two thirds of pension or gratuity or both found admissible with reference to the qualifying service rendered by him.

Qualifying Service

Commencement of Qualifying Service - Qualifying Service of a Government shall commence from the date he takes charge of the post to which he is appointed either substantively or in an officiating or temporary capacity.

Condition subject to which service qualifies:

  • The service of a Government servant shall not qualify for pension unless his duties and pay are regulated by the Government.
  • Service means service under the Government and paid by the Government from the Consolidated Fund of the State or a local fund administered by that Government but does not include service in a non-pensionable establishment.
  • Temporary Central Government servants on deputation to the State, on getting absorbed under this Government will be allowed to count the period of continuous temporary service under the Central Government immediately preceding the service under this Government.
  • Service as an Apprentice does not qualify for pension. (BPR 65)
  • Counting of Pre-retirement civil service in the case of re-employed government servant is governed by BPR 172.
  • Counting of Military Service rendered before civil employment is governed by Rule 16*.
  • Counting of period spent on leave – All leave during service for which leave salary is payable and extra-ordinary leave granted on medical certificate shall count as qualifying service.
  • Counting of period spent on training – The Government may by order, decide whether the time spent by a Government servant under training immediately before appointment to service under the government shall count as qualifying service.
  • Counting of periods on suspension – A period of suspension does not count towards qualifying service unless the authority competent declares so.
  • Forfeiture of service on dismissal or removal – entails forfeiture of past service.
  • Counting past service on reinstatement - can be counted as qualifying service.
  • Forfeiture of service on Resignation – Resignation from a post entails forfeiture of past service unless resignation has been submitted to take up another appointment with the proper permission.
  • Effect of interruption in service - In the absence of specific indication to the contrary in the Service Book, an interruption between two spells of civil service by a Government servant shall be treated as automatically condoned.


Emoluments mean and include

  • (i) Pay, (ii) Special pay, if any, and (iii) Personal pay, if any.
  • Any other remuneration which may be specially classified as emoluments by the Government.

Average Emoluments

  • Average emoluments shall be determined with reference to the emoluments of last ten months.
  • If during the last 10 months of his service a Government Servant had been absent from duty on leave, for which leave salary is payable, or having been suspended had been reinstated without forfeiture of service, the emoluments which he would have drawn had he not been absent from duty or suspended, shall be taken into account for determining the average emoluments.
  • If during the last 10 months of service, a Government Servant had been on extraordinary leave or had been under suspension, the period whereof does not count as service, the said period shall be disregarded in the calculation of the average emoluments and equal period before the 10 months period shall be included.

Calculation of Pension

The amount of pension is calculated based on the total qualifying service and the average emoluments drawn during the last ten months by a Government Servant.

  • 50% of average emoluments is regarded as Full Pension of a retiring government servant, if he has rendered not less than 33 years of Qualifying service.
  • If the qualifying service is less than 33 years, pension will be calculated proportionately vide Rule 43 of Bihar Pension Rules.
  • If the service rendered is less than ten years, no pension is payable. Only Service Gratuity in lump sum in lieu of pension is admissible.
  • The amount of pension finally determined shall be expressed in whole rupees and where the pension contains fraction of a rupee, it shall be rounded off to the next higher rupee.
  • The minimum rate of Pension w.e.f. 1st January, 1996 is Rs. 1,275/- per month with actually payable w.e.f. 01/04/1997.

In addition to Pension, other allowances include:

  • Dearness Allowance
  • Medical Allowance

Family Pension

To whom it is payable -

  • When a Government Servant dies while in service or after retirement, family pension is payable to the Family.
  • The Family for the purpose of Family Pension means –
    • Wife/Husband.
    • Unmarried Sons/Daughters up to the age of 25 years.
    • In cases where the individual leaves behind neither a widow/widower nor a child, widowed or divorced daughter and then parents are entitled to normal rate of Family Pension.
    • Except in the case of widow/widower, the grant of family pension is subject to the condition of income criteria of Rs. 2,550/- per month.
    • Family pension is payable only to one person at a time except in respect of twin children and more than one widow, if the Government servant is a Muslim and in respect of others, family pension is payable to the legal wife and the children of other wives, in case of illegal marriages.
    • No nomination facility is available for family pension.

Calculation of Family Pension:

Family Pension is calculated at two rates -

Enhanced Rate

Enhanced Rate of Family Pension is calculated at 50% of emoluments last drawn and in case of death after retirement, it should be restricted to the pension admitted to the individual. The enhanced rate of family pension is payable for a maximum period of 7 years and not beyond the notional date on which the deceased would have attained the age of 65 years.

Normal Rate

Normal Rate of Family Pension is calculated at 30% of the Emoluments last drawn.

Family Pension resulting in a fraction when calculated, should be rounded off to the next higher rupee.

Provisional Pension

  • If the Head of Office is of the opinion that a Government Servant is likely to retire before his pension or gratuity or both can be finally assessed and settled in accordance with the provision of the Rules, he shall sanction Provisional Pension based on the qualifying service and emoluments determined by him. The Provisional pension so sanctioned, shall be drawn and disbursed by him until final pension is authorised by Accountant General.
  • Similarly, in respect of Government Servants against whom departmental or Judicial Proceedings may be pending, the Head of Office shall pay the provisional pension based on the sanction issued by the competent authority. The Provisional Pension will continue to be paid till final orders are issued by the Government. In respect of self drawing officers, provisional pension is authorised by the Accountant General (A & E) based on sanction issued by competent authority.
  • The Provisional pension should not exceed the maximum pension which would have been admissible on the basis of the qualifying service up to the date of retirement of the Government Servant.