Introduction | Director General of Audit, ( Coal ), Kolkata

Administration

Introduction

Consequent on restructuring of Audit arrangements in the IA&AD, the erstwhile Office of the Director General of Commercial Audit & Ex-Officio Member, Audit Board-II, Kolkata, has been renamed as the Director General of Audit (Coal).

List of Sections under Administration Group:

The following Sections collectively form the Administration Group under the Charge of the Deputy Director (Coal):-

Administration (Establishment)
Administration (Bills)
Hindi Cell
EDP

Administration (Establishment)

“This Section is responsible for overall administration of the office except for its Branch Office established at CCL, Ranchi. Functions include:

Recruitment and Resignation
Confirmation of various cadres
Promotion and DPC Matters
Consideration and grant of MACP.
Compassionate Appointment.
Mutual Transfer
Deputation
Association matters
Transfer/Postings
Report/Returns to Headquarter Office
Preparation of Gradation List.
Regular maintenance of Service Book, Personal File and Leave Account.
Pay fixation in cases of promotion/reversion under FR 22(I).
Allowing annual increment in the month of January or July, as the case may be, in pursuance of Central Civil Services (Revised Pay) Rules, 2016.
Finalisation of pay anomaly cases.
Grant of Advance Increments for passing various examinations.
Grant of Special Allowance/ Qualification Pay/Personal Pay etc.
Verification of Qualification Service after 18 years of service and 5 years before retirement and Annual Service Verification of eligible employees.
Preparation of Retirement List who are due to retire on Superannuation during the next 12 to 15 months.
Processing of applications regarding Permission/Intimation for acquisition/disposal of immovable and movable property in terms of CCS (Conduct) Rules, 1964.
Issuance and cancellation of CGHS Identity cards and addition / deletion of name(s) of family members, change of dispensary etc., Enrolment of beneficiaries under CGHS as per revised jurisdiction of
Wellness Centre’s under CGHS, Kolkata vide their O.M.No. 66-1/2007-Dev/18557-87 dated.15.12.2015.
Processing and regular maintenance of Annual Return of Immovable Property of all officers and staff in terms of Rule 18(1)(ii) of CCS (Conduct) Rules,1964.
Imparting Departmental Trainings including non-EDP Trainings
Conducting various Departmental Examinations viz SAS Preliminary Examination, Auditor Confirmatory Examination, Incentive Examination, Typing Test for Clerk/Typists and Dept. Exam for 12th passed MTS for promotion as Clerk .
Accomplishing Training Needs Analysis for finalization of In-House (EDP and Non- EDP) Training.
Preparing Draft Calendar of Training Programmes for RTI, Kolkata and processing cases for training in other RTI’s.
Disciplinary cases (including Suspension cases),
Vigilance cases,
Redressal of complaints received by the office,
Monitoring of Annual Performance Appraisal Reports in respect of all cadres and custodian of Annual Performance Appraisal Reports of Group “B Non-Gazetted, Group C & Group D” officials
Service Review of Gr. A (except IA & AS)/B/C officers/officials under FR-56-J/Rule 48 of CCS (Pension) Rules, 1972.
Grant of Special C.L. to the Staff of this office on account of natural calamities/ Bandhs/Rail Roko/Raasta Roko etc.
Grant of Cash Awards & Merit Certificates to the staff of this office.
Sending of other reports/returns to Headquarters Office.
Constitution of the Internal Complaints Committee, under section 4 of The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 for prevention of sexual harassment of working women of this office and timely redressal of any complaints of such nature as and when received in this office. The section is also in charge of forwarding return on cases of sexual harassment to Headquarters Office.
Selection of Personnel for security inspection of office premisses every fortnight.
Processing of regular pension cases of retirees of this office and revision thereof; processing of family pension cases and also revision of pension/family pension cases, as and when instructed; maintenance of service record and database of pensioners/family pensioners of this office.
Procurement and supply of stationery items.
Making payment of suppliers’ bills, Telephone bills, Electricity bills, Petrol bills, Newspaper bills.
Procurement and maintenance of Staff Car.
Maintenance of Biometric Attendance System.
Purchase and repair of Furniture.
Hiring of inspection vehicle & additional vehicles
Handling of petty cash.
Dispatch of letters, receiving of letters from outside and hand over to respective Sections.
Operational continuity plan for Disaster Management.
Preparation of Monthly Rosters of MTS for Watch & Ward duties in Office premises.
Procurement and supply of Annual Items.
Purchase & issuance of stamp, name plate, notice board and identity card to the staff of this office.
Upkeep & maintenance of fire extinguishers.
Disposal of waste papers, old furniture, old blank printer cartridges & unserviceable machines.
Purchase & maintenance of AC machine, photocopies machine, FAX machine and water purifying machine etc.
Purchase & issue of books & magazine.
Reimbursement of newspaper & briefcase.
Engagement & monitoring of Housekeeping staff in cleaning and sanitization work.
Welfare Section is also under Administration (Establishment) and mainly deals with maintenance, restoration, renovation, repair of office buildingPest Control in office premises.

Administration (Bills)

Section undertakes followng functions:

(i) mainly deals with pay and allowances and other personal claims of employees of this office viz.

Domestic Travel Expenses including transfer travelling allowances,
Leave Travel Concession (c) Encashment of Leave for availing LTC (d) GPF advances/ withdrawals/ final payment,
Children Education Allowances,
Honorarium / Cash Award,
Ad-hoc bonus,
Retirement Leave Salary,
Arrear calculation and payment thereof,
Computer Advance,
Reimbursement of medical claims,

(ii) Payments of all contingent expenditure of this office,

(iii) Preparation of Budget Estimates and Revise Estimates,

(iv) Deduction of Income Tax and uploading of TDS Quarterly Return to NSDL,

(v) To control expenditure under "2016-Audit" and "7610-Loans and Advances"(Other than HBA) within budgetary allocation,

(vi) Disbursal of Annual GPF statement of employees of this office,

(vii) Preparation of Form 16,

(viii) Booking of expenditure in BEMS and requesting fund from Head Quarters through BEMS,

(ix) Generating Bills in iBEMS and PFMS portals,

(x) Cash Section is also attached

Hindi Cell

हिन्दी दिवस एवं पखवाडा समारोह
हिन्दी की त्रैमासिक प्रगति प्रतिवेदन, कार्यान्वयन समिति के बैठकों की अनुपालना प्रतिवेदन आदि मुख्यालय को भेजना। पिछला प्रतिवेदन दिनांक एवं अनुपालना प्रतिवेदन दिनांक को भेजा गया।
हिन्दी कार्यशाला का आयोजन
हिन्दी पुस्तकों की खरीद।
हिन्दी गृह पत्रिका “ ” का वां अंक प्रकाशनाधीन ।

EDP Section

EDP Section is mandated and entrusted to do the take care of not only EDP functions, but also works as RTI Section, Legal Cell and Internal Test Audit section of this office. It take care of following tasks:

Implementing various IT Plans & Policies of the C&AG Office including networking policies.
Providing specialist IT Support to various IT Applications running in the office.
Maintaining Hardware Inventory of all IT Assets belonging to this office.
Procuring new systems hardware or new components for existing systems as per requirements and in accordance of Hqrs. Guidelines.
Purchasing & distribution of computer, cartridges, pen drive etc.
Finalisation of Annual Maintenance Contract of Hardware & Peripherals.
Maintenance and upkeep of hardware (basic trouble shooting)
Hardware Fault Monitoring.
Developing in-house database/application as per requirements and if required and feasible.
Facilitating creation of official Email-ids and MS Teams Ids of employees of this office.
Maintenance and upkeep of Official Website.
Disposal off various RTI Applications received under various sections of RTI Act, 2005
Conduct of Internal Test Audit of different peer sections of this office every year and issues Inspection Reports
Taking care of different legal cases filed by the employees of this office and non-employees in CAT, HC and SC where C&AG is the first respndent in consulltation with the officiated Standing Counsel and the Headquarters office.
Sending a number of periodical returns to Headquarters.