प्रशासन
Duties of Administration includes the following: -
- Control of Staff and their distribution among wings/sections of this office.
- Recruitment and appointment of Group ‘B’, Group ‘C’ and Group ‘D’ Staff.
- Promotion and transfers of the various cadres of Group ‘B’, Group ‘C’ and Group ‘D’ Staff.
- Deputation of Group ‘B’, Group ‘C’ and Group ‘D’ Staff from other offices and to other offices through circulars.
- Preparation of annual Gradation List.
- Training related works.
- Granting of ‘No Objection Certificate’ in connection with passport facilities.
- Granting permission for higher studies.
- Preparation of Consolidated Budget Estimates and Revised Estimates of the office as a whole.
- Control, distribution and allotment of fund received from Headquarters’ Office.
- Consolidation of Staff Proposals for inclusion in the Budget Estimates and Revised Estimates.
- Processing of H.B.A. claims and matters relating to H.B.A. Rules.
- Granting permission for acquisition and disposal of immovable property in terms of Rule 18 of C.C.S. (Conduct) Rules.
- Accepting intimation for acquisition of movable property.
- Maintenance of property statements of all cadres (except Group-A Officers).
- Forwarding of property statements of Group-A Officers to Headquarters’ Office.
- Maintenance of Service Books, Leave Accounts and Personal Files of all Officers and Staff.
- Fixation of Pay in all cases.
- Budget, fund demand matter.
- Entering into various rate contracts.
- Purchase, distribution and maintenance of Stationary and other items.
- Purchase, maintenance & Physical verification of dead stock.
- Purchase & maintenance of furniture including Air conditioner.
- No due certificate matter.
- Contingent advance & expenditure there from adjustment related matter.
- Office board, name plate, identity card, stamp related matters.
- Disposal of old assets & weeding out of old record.
- Speed post charges.
- Broadband, telephone & trunk call matter & charges.
- Staff car related matter, hiring of car & over time allowance.
- Photocopier machine related matter.
- Drinking water related matter.
- Reimbursement of various petty expenditures.
- Purchase & issue of books and library related matter.
- Maintenance of Guard file; newspaper related matter.
- Electricity and electrical equipment related matter.
- ITA & DI related matter.
- Dispatch related matter.
- Correspondence with other offices.
- Publication matter.
- Professional services-Out sourced MTS matters.
- Legal charges related matter.
- Estate related matter.
- Drawing of various bills.
- Arrangement of meeting & refreshment.
- Matters relating to sanction of Special Casual Leave and scrutiny of orders relating to Special Casual Leave.
- Other miscellaneous items, not covered by any of the aforesaid items, as allotted by Group Officer/ Senior Audit Officer (Admn.)/Audit Officer (Admn.).
Establishment Duties
- Processing of all personal claims (except H.B.A.).
- Issuing of sanction orders of personal claims (except H.B.A.) of all Officers and Staff.
- Preparation of pay bills of all Officers and Staff and calculation of Income Tax.
- Maintenance of Cash Book and Disbursement of Cash.
- Preparation of contingent and medical bills.
- Processing of NPS and maintenance of PRAN.
- Dealing with cash for contingent expenditure and other purposes.
- Issue of C.G.H.S. Identity Cards.
- Processing of Pension Cases and C.G.E.G.I.S. and matters relating to Pension Rules and C.G.E.G.I.S.
- Verification of Services for the purpose of pension in respect of those who have completed 25 years or more in service.
- Maintenance of address register containing addresses of employees.
- Processing of T.A. Bills, L.T.C. Bills and G.P.F. Bills.
- Processing of House Building Advance.
- Processing of Leave Encashment Bills.
- Preparation of miscellaneous bills.
- Maintenance of Daily Accounts.
- Maintenance of Stores & Stationery.
- Purchase of Stationery and Miscellaneous Items.
- Calculation of Average Cost of the Department.
- Issue of cheques to treasuries.
- Other miscellaneous items, not covered by any of the above items, as allotted by the Group Officer /Senior Audit Officer (Admn.)/Audit Officer (Admn.).
Duties of Confidential Cell
- Matters connected with C.C.S. (Conduct) Rules, 1964.
- Processing of disciplinary cases and matters connected with C.C.S. (C.C.A.) Rules.
- Dealing of applications under RTI Act,2005.
- Maintenance of Annual Confidential Reports.
- Matters relating to Court Cases and CAT Cases.
- Processing of Cash Award cases on merit basis.
- Revision of Manuals, etc.
- Other miscellaneous items, not covered by any of the aforesaid items, as allotted by Group Officer/ Senior Audit Officer (Admn.)/Audit Officer (Admn.).
Duties of ICT Section
- Demand of fund for IT ;
- e-waste related matter;
- Purchase, maintenance and distribution of IT hardware & consumables.
- AMC related matter.
- e-mail related matter.
- LAN & internet related matter.
- Website related matter
- Uploading and downloading of related matters
- Complaint handling related to IT assets.
- Correspondence with other offices related IT.
- Maintenance of online inventory related matter.
- Other miscellaneous items, not covered by any of the aforesaid items, as allotted by Group Officer/ Senior Audit Officer (Admn/ICT)
Duties of Hindi Cell
- Translation of Annual Audit Reports from English to Hindi
- Translation of letters/reports/other material from Hindi to English
- Conducting of the Hindi Training Programmes for non-Hindi speaking/known officials.
- Conducting of Hindi Seminars etc.