RTI Act
-
RTI Act. 2005
- Organisation, Functions & Duties
- Powers & Duties
- Decision Making Process
- Norms for Discharge of Functions
- Rules & Manuals
- Categories of Documents
- Public Consultation
- Committees/Boards
-
Directory of Officers & Employees
- Monthly Remuneration
- Budget
- Subsidy Programmes
- Concessions/Permits
- Information in Electronic Form
- Facilities for Citizens
-
CPIO/FAA Details
- Other Information
Indian Audit & Accounts Department
1. Objective
This Manual provides information on the categories of documents and records held by or under the control of the Office. The records are maintained in accordance with the applicable Record Retention Schedule, Government instructions and the provisions of the Right to Information Act, 2005.
2. Categories of Documents Held by the Office
The Office maintains the following categories of documents and records:
(A) Administrative Records
- Office Orders
- Standing Orders
- Circulars
- Notifications
- Distribution of Work Orders
- Minutes of Meetings
- Administrative Reports
(B) Establishment Records
- Service Books
- Personal Files
- Appointment, Promotion and Transfer Orders
- Leave Records
- Annual Performance Appraisal Records (where applicable)
- Training Records
(C) Audit Records
- Annual Audit Programme
- Approved Tour Programmes
- Inspection Reports
- Audit Working Papers
- Audit Observations and Replies
- Draft Audit Paragraphs
- Financial, Compliance and Performance Audit Records
(D) Financial Records
- Budget Estimates
- Expenditure Statements
- Pay and Accounts Records
- Salary Records
- Advances and Adjustment Records
- Procurement and Payment Records
(E) Procurement and Asset Records
- Procurement Files
- Tender Documents
- Contracts
- Stock Registers
- Asset Registers
- IT Asset Records
- Physical Verification Reports
(F) Legal and RTI Records
- RTI Applications
- First Appeal Records
- RTI Correspondence
- Court Case Records
- Legal Opinions, wherever applicable
(G) General Correspondence
- Receipt and Issue Files
- e-Office Files
- Official E-mail Records
- Dak Registers
(H) Electronic Records
- e-Office Records
- Scanned Files
- Digital Databases
- Electronic Registers
- Website Documents
- Other Authorised Digital Records
3. Preservation of Records
All records are preserved in accordance with the applicable Record Retention Schedule, Government instructions and the provisions of the Right to Information Act, 2005.
4. Access to Records
Access to records is provided in accordance with:
- The Right to Information Act, 2005.
- Applicable confidentiality and security provisions.
- Record Retention Schedule.
- Instructions issued by the Competent Authority.
5. Review and Updation
The categories of documents are reviewed periodically and updated whenever required in accordance with the applicable rules and instructions.