Section & Function

AMG IV/Coordination, Expenditure & Accounts

(General administration of the Wing)

1. Control and co-ordination among the sections and the field parties.

2. Keeping up to date list of offices/ non-commercial autonomous bodies/ Government Corporations/ institutions to be inspected by the AMG IV and frequency of audit.

3. Preparation of Budget estimates and assessment of Staff requirement of AMG IV.

4. Preparation, updation and maintenance of Electronic database of auditee units.

5. Preparation of Annual Audit Plan of this AMG IV

6. Preparation of quarterly audit programme for the Inspection parties and Supervising Officers and submission to the Group Officer for approval;

7. Issue of intimation of the date of audit to the auditee offices.

8. Transfer, posting of staff and other matter relating to staff of the wing.

9. Maintenance of files for important Rules and Orders.

10. Issue and distribution of codes, manuals, Sectional/branch orders, office orders, circulars and other instruction to the field parties and maintenance of files of the office order/circulars etc.

11. Important points/orders for local investigation and supply to the Inspecting Officers.

12. Grant of Travelling Allowance (TA) Advance and checking of the TA advance / TA advance adjustment bills of the staff.

13. Examination of the weekly diaries of the field parties.

14. Sanction/watching of leave of the staff of AMG-IV wing;

15. Preparation and compilation of periodical reports and submission of the same to the appropriate authority.

16. Propose relevant topics for EDP/Non EDP (RTI and In-House) Training along with No. of slots for attendees and subsequent nomination of resources for the selected training.

17. Attending the complaint cases and DI objections;

18. Acceptance of summons and production of official documents to court of law.

19. Correction to the Manual.

20. All other Miscellaneous and Policy matters.

21. Receipt of letter/Fax/Telegram etc. and their disposal at Headquarters Sections.

22. Distribution of Work and Maintenance of Duty List Register.

23. Preparation of Monthly cut list and submission to Administration Section.

24. Submission of reports/returns/information or materials to any other section/wing or offices as and when called for.

25. Supply of information under “The Right to Information Act, 2005”.

26. To receive all IRs and also to entrust the work of vetting of IR to Senior AOs available at local Headquarters under orders of DAG/AMG IV

27. To submit the vetted IR of units audited U/S 13 to the Group Officer (AMG IV) for approval and attend the comments.

28. Follow-up action of IRs.

29. Review of Broad sheet replies on IRs from the auditee unit.

30. Coordinate and participation in Audit committee Meetings.

31. Typing of vetted and approved IR. Comparing and issue of typed/computerized copies of the IR

32. Issue of Old IR to the field parties.

33. To watch the movement of the IRs.

34. Issue of reminders to the Auditee Unit / Department for Broad sheet replies on IRs.

35. Review of outstanding paragraphs of previous IRs

36. Maintenance of Objection Book & Adjustment Register

37. Issue of Comments on Accounts & SARs for Govt. Companies/PSUs audited under Section 19 of the C& AG (DPC) Act. 1971.

AMG IV/Report

1. Identification/ Planning for Performance Audits/ Audit of Outcomes in line with the Strategic Audit Plan/ instructions of HQs’ offices, etc

2. Selection of potential paragraphs from the IRs and record in the Potential Draft Para Register.

3. Processing and preparation of Draft Paragraphs, and Synoptic Draft paragraphs.

4. Offering comment on departmental replies to Draft Paragraphs/Synoptic paragraphs.

5. Attending Head Quarters’ annotation/queries on the Draft Paragraphs, Synoptic paragraphs.

6. Correspondence with the Auditee Unit/Departmental Head.

7. Receipt of letters/Fax/Telegram etc. and their disposal.

8. Any other works as and when necessary.

9. Distribution of work among the auditors, maintenance of Duty List Register.

10. Vetting of the Action Taken notes.

11. Submission of report/return.

12. All works related to report as applicable within the ambit of AMG IV

AMG IV/Receipt Audit

1. To submit the vetted IR of units audited U/S 16 to the Group Officer (AMG IV) for approval and attend the comments.

2. Follow-up action of IRs.

3. Review of Broad sheet replies on IRs from the auditee unit.

4. Coordinate and participation in Audit committee Meetings.

5. Typing of vetted and approved IR. Comparing and issue of typed/computerized copies of the IR

6. Issue of Old IR to the field parties.

7. To watch the movement of the IRs.

8. Issue of reminders to the Auditee Unit / Department for Broad sheet replies on IRs.

9. Compilation of sanction received from Departments and submission to the EDP section.

10. Preparation of Synoptic Para for audit report.

11. To watch the important paragraphs of the IRs through audit note book.

12. Distribution of Work and Maintenance of Duty List Register.

13. Receipt of letter/Fax message/Telegram etc. and disposal.

14. Submission of report/return.

15. Review of outstanding paragraphs of previous IRs.

16. Maintenance of Objection Book.

17. Maintenance of Adjustment Register.